StaffSync
Document Management

Documents collected.
Certificates verified.

Request certifications from employees. Issue offer letters and policy documents. Every file encrypted with per-org AWS KMS keys.

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Document Requests

Collect what you need, from every employee.

Admins create document requests and assign them to specific employees or automatically to all new hires.

Document Status Flow
PENDING UPLOAD
PENDING APPROVAL
APPROVED
REJECTED
EXPIRED
  • Auto-assign document requests to new hires
  • Admin approves or rejects with reason
  • Push notification on every status change
  • Complete document history per employee
staffsync.app/admin/documents
  • Driver's License
    R. Morris
    APPROVED
  • Security Cert
    K. Brown
    PENDING
  • Work Permit
    D. Chen
    PENDING UPLOAD
  • ID Verification
    A. Patel
    APPROVED
  • First Aid Cert
    K. Brown
    EXPIRED
Issued Documents

Distribute documents securely.

Issue offer letters, handbooks, and policy documents to employees. Accessed via time-limited secure download links.

  • Stored on AWS S3 with server-side encryption
  • Delivered via CloudFront signed URLs — never permanently exposed
  • Searchable org-scoped archive per employee
  • Complete issue history and status log
Issued to R. Morris
Offer Letter
Issued Oct 15, 2024
Download
Employee Handbook v3
Issued Oct 15, 2024
Download
Site Access Policy
Issued Nov 1, 2024
Download
ID Card — A3 Site
Issued Nov 10, 2024
Download
Security

Every file protected by default.

Per-Org Encryption

AWS KMS key per organization. Your files are never mixed with another org's.

Time-Limited Access

CloudFront signed URLs expire automatically. No file permanently exposed.

Complete Audit Trail

Every request, upload, approval, and rejection is timestamped and attributed.

One encrypted hub for every document.

Book a 30-minute demo tailored to your operation. Our team will show you exactly what matters for your workflow.

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